DAILY A/C GENERATION OF A COMPUTERISED SUB POST OFFICE

(*generate a computerized daily account) this is not a standard operating procedure for Meghdoot. It is only a step by step guide for the beginners to 1.TREASURY MODULE Login as—SUPER Password----ok --------1)tools-------day begin------yes---ok 2. POINT OF SALE MODULE Login as—SUPER Password----ok --------1)tools-------day begin------yes---ok --------2)tools-------work allocation---(select) operator------ok------close Login as—OPERATOR Password----ok (do the MPCM work…print of receipt etc…………) 3.SUBACCOUNTS MODULE Login as—SUPER Password----ok --------1)tools-------day begin------yes---ok Login as—OPERATOR Password----ok --------1)bo slip----------documents sent to bo------select BO-----ok---write-----close--ok --------2)bo slip----------common documents sent-----write-------close-----ok (FOR SENDING OF CASH/STAMP TO BO) 4.TREASURY MODULE Login as—OPERATOR Password----ok ------1)payments-------cash to BO------select BO-----write amount(select deno.)----ok--- finish 5.SUBACCOUNTS MODULE Login as—OPERATOR Password----ok ------1)bo slip----------cash bag weight-----select-----ok-----write weight-----ok ------2)printing-------BO Slip--------select BO-----print------yes---------ok (FOR RECIEVING OF CASH/STAMP FROM BO/HO) 6.TREASURY MODULE Login as—OPERATOR Password----ok ------1)reciepts--------Branch office receipt-----select BO----ok---- write amount(select deno.)----ok---finish ------2)reciepts--------Cash from HO/OHO----write HO name---write amount-----ok---- write amount(select deno.)----ok---finish 7. POINT OF SALE MODULE Login as—OPERATOR Password----ok (do the MPCM work…print of receipt etc………) (Rebooking of BO items is a must) -------------1)Treasury-----------submit accounts------ (write the balance at a separate place)---cancel -------------2)Treasury-----------Cash entry----ok----write amount (the balance) -- select deno---ok-----finish 8.TREASURY MODULE Login as—OPERATOR Password----ok ---------1)Reciepts--------counters------select--------ok-------close 9. POINT OF SALE MODULE Login as—OPERATOR Password----ok -------------1)Treasury-----------submit accounts------ (if balance is zero) ---print -------------2)tools----------shift end------yes---------ok -------------3)reports--------transaction report-------detailed-----select type------print----ok -------------4)reports--------transaction report-------ePayment----select type---print----ok Login as—SUPER Password----ok ------------1)Treasury-------account verification--------select-----ok----ok-------cancel ------------2)tools-------shift end-------yes---------ok 10.SUBACCOUNTS MODULE Login as—OPERATOR Password----ok -----------1)data entry---------BO daily account-----select BO----select date----ok----enter receipt side----ok----enter payment side--------ok-------yes(see and tally the closing balance)-----ok ----------2)tools---------BO daily account not received-----Click the BO name---ok Login as—SUPER Password----ok ---------1)verification------received from BO-----ok ---------2)verification------sent to BO-----ok ---------3)tools-----------BO error entry------select the CLICKED BO-----yes-----ok ---------4)remittance adjustment-------BO daily account----select BO---enter----ok------------ (if both side equal)----finish-----(if both side not equal)----list-----select amount------finish-- ------------finish. Login as—OPERATOR Password----ok ---------1)printing-----a)Days figure, b)BO summary SB, c) BO summary General, d) BO summary transit/advance-------print-------yes--------ok Login as—SUPER Password----ok ---------1)tools-------day end------yes------ok 11. SB CASH MODULE Login as—OPERATOR Password----ok --------1)transaction-----savings bank receipts-----select head----write amount------ok --------2)transaction-----savings bank payments-----select head---write amount-----ok --------3)cash-------submit account---------(write the balance in separate place)---cancel (if the balance is positive ) --------4)cash------cash entry------write the amount(select deno)---ok-----finish 12.TREASURY MODULE Login as—OPERATOR Password----ok --------1)receipts------counters---------select-----ok 13. SB CASH MODULE Login as—OPERATOR Password----ok -----------1)cash-------submit account-------------print (if the balance is zero)------cancel (if the balance is negative ) 14.TREASURY MODULE Login as—OPERATOR Password----ok --------1)payments-------counters------SB counter 1—ok-----write amount(select deno)------ ok-------finish 15. SB CASH MODULE Login as—OPERATOR Password----ok --------1)cash------cash from treasurer------select----------ok --------2)cash-------submit account-------------print (if the balance is zero)------cancel Login as—SUPER Password----ok -------1)verification------verification of accounts-------select-------ok--------ok -------exit 16.TREASURY MODULE Login as—OPERATOR Password----ok -----------1)receipts------------other receipts(for entering all other receipts) -----------2)payments----------a)other payments(for entering all other payments), b) Bill paid, c)pension payment, d)pli payment etc………….. -----------3)tools---------stamp sales-------enter the total cash received from sale----write amount (select deno)-----ok------------enter the select the type of stamp-------write the amount-------ok--------finish. -----------4)report----------SO daily account-----prepare afresh----single daily account---- screen------check the daily account----------------ok Login as—SUPER Password----ok -----------1)report----------treasurer’s cash book---------select treasurer----------print-----yes- ---ok -----------2)sub office--------docs and requisitions------write the documents to be sent with daily account------close-------yes---------ok -----------3)tools-------------day end-------------yes------ok --------4)report----------- DAILY ACCOUNT---------prepare afresh-- -------single daily account------print----------yes---------ok. Copy to be sent to HO: 1) SO daily account 2) All the documents mentioned in the Daily account Copy to be kept as record: 1) SO daily account 2) Point of Sale submit account 3) SB cash submit account 4) Treasurer’s cash book 5) BO summary set (i.e. a)Days figure, b)BO summary SB, c)BO summary General, d)BO summary transit, e)BO summary advance)